The Rail Waybill document is a document used for the shipments via a railway. The document is prepared by the shipping agent or the railway line that is going to transport the shipment after having received from the shipper the shipping instructions. A draft railway bill is given to the shipper in order to accept and consign with the terms noted and after this the original copies are issued.

The information included at the Rail Waybill document is very similar to the information included in the rest of the shipping documents described so far.

Below you may see a list of the information included in the Rail Waybill Shipping Instructions:

  1. The shipper’s contact info (company name, address, post code, city, country, phone and contact person)
  2. The consignee’s contact info (company name, address, post code, city, country, phone and contact person)
  3. Notify party contact info at destination (if different than the consignee)
  4. Terms of payment and loading (i.e. EXW the loading plant address, or FOB the loading port, or CIF the destination port etc).
  5. Information about the packaging and the quantity plus information about the shipments net and gross weight. This information is very important as mentioned already in the rest of the shipping documents.
  6. Information about the type of material that will be loaded and their EAN code is also important and is requested by the shipping agent.
  7. The container number is also an important element inside the Bill of Lading and is written in the shipping instructions.
  8. In many cases where the shipment contains chemicals the shipping lines will most probably ask for the materials safety data sheet (MSDS) as well.

To be noted that shipments transported via the railway can be considered also to be combined shipments. A combined shipment is one that needs more than one method of transport to be accomplished. Usually for the railway shipments to be accomplished road transport is also necessary. The freight cost of the railway shipments is usually lower than the one of the road shipment but the fact that it needs to be combined with road transport is adding significant additional costs. The railway shipments are a good choice when the shipment needs to cross thousands of Km inside the land and the vessel option is not possible and the railway is relatively close to the destination point.

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